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This short survey is designed to assess the business needs of staff within OCIO. It is important that you repond to this survey so that your business requirements can be considered, and any synergies explored.
Your answers will provide a view of the tools OCIO is currently using and help us understand what tools are required for your business. This will in turn allow us to identify any new tools that should be considered to supplement those being used now.
Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.

 
 
 
Please provide your name (so we can contact you to discuss your ideas)
   
 
 
 
Please indicate which Directorate you work in
 
 
 
Risk assessment
 
 
In terms of doing risk assessments and our corporate policy around these, we:
The best we do most occassions the worst we get
have optimised everything so it is a way of life
do it on most occasions
the middle choice
we have repeatable processes but no real policy
we have an ad hoc approach - we do it when we think of it
 
 
Please select an option from the drop down menu below. After selecting an option, another drop down list will be displayed below. Select an appropriate option from that list as well.
 
 
 
Please indicate which of the following best describes your role
 
 
 
Which of the following could be considered to be part of your group's core business (select as many as apply)
 
Consulting/Advice
 
Contract Administration/Management
 
Customer Servcie
 
Operations
 
Planning
 
Product Delivery
 
Programs
 
Projects
 
Reporting
 
Research
 
Servcie Delivery
 
Strategy
 
Support Desk
 
Other (please provide details)

 
 
 
The following questions relate to the tools you use to address your business needs.
 
 
Please indicate which of the following tools you currently use
 
Access
 
ACT!
 
Bizflow
 
Business Objects
 
CHRIS
 
Crystal Reports

 
 
 
Have you used Access to suppport a business need?
 
Yes
 
No
 
 
 
Please comment on what business needs you use Access for, and how well it addresses those needs
   
 
 
 
Have you used ACT!to suppport a business need?
 
Yes
 
No
 
 
 
Please comment on what business needs you use ACT! for, and how well it addresses those needs
   
 
 
 
Have you used Bizflow to suppport a business need?
 
Yes
 
No
 
 
 
Please comment on what business needs you use Bizflow for, and how well it addresses those needs
   
 
 
 
The following is a different way to obtain this information
 
 
Please indicate which of the following tools are used in your Direcctorate. For those that you use, please indicate the business needs the tool addresses, how well it does that, and any shortcomings the tool has
Is the tool used (Y/N) Business needs adressed How successful is the tool What shortcomings are there
Access
ACT!
Bizflow
Business Objects
CHRIS
Crystal Reports
Data Collection Tool (surveys, online forms)
DTEI KPIs
EMC IRM Documentum
eProjects Panel
Is the tool used (Y/N) Business needs adressed How successful is the tool What shortcomings are there
Excel
GOVDEX
In-house databases
Knet
Masterpiece
MS Project
Mind Mapping (or similar)
OUtlook (to manage taskes, etc)
Planview
Sharepoint
Website forums, blogs
 
 
Please indicate in the table below, any other tools that are used in your Directorate, but weren't on the list above. Please also indicate the business need they address, and how well they do that
Name of tool Business need How successful is it What shortcomings are there
Tool 1
Tool 2
Tool 3
Tool 4
Tool 5
Tool 6
Tool 7
Tool 8
Tool 9
Tool 10
 
 
 
Do you have a need for tools that provide support for the following functions (select all that apply)
 
Benefits Realisation
 
Community Engagement
 
Capacity Planning
 
Ideation Management
 
Mind Mapping
 
Monitoring KPIs
 
Product Development
 
Project/Program Management
 
Project monitoring/reporting
 
Project Selection and Prioritisation
 
Resoource Management
 
Risk Assessment/Management
 
Scenario Planning
 
Scheduling
 
Scorecards
 
Single Source Reporting
 
Stakeholder Management
 
Strategic and Business Planning
 
Strategic Planning and Alignment
 
Other

 
 
 
If your business is supported by any manual activities, which of these would you like to see automated or improved
   
 
 
 
Do you have any other comments or suggestions about this review of the tools used in OCIO?
   
 
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