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  1. Surveys
  2. 2013
  3. September
  4. T
  5. Tuition Assistance Program
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Hello Tuition Assistance Program Coordinator:
To insure compliance with the maximum IRS tax allowance ($5250), the USG Shared Services Center is surveying the USG institutions as to what reporting processes they may have in place for documenting employee tuition benefits and W-2 reporting.

You are invited to participate in our Tuition Assistance Program (TAP) survey . For this survey, the TAP Coordinator at each USG institution is asked to complete a survey about the process your institution usess to gather information concerning tuition costs paid by the USG for employees at your institution. There may be sections of this survey that you need to consult with other work groups or departments at your institution about procedures they may be more familar with than yourself. You can pause the survey at that point and then resume the survey when you have sufficient information to answer the question. It will take approximately 30 minutes to complete the questionnaire.

Your participation in this study is completely voluntary. There are no foreseeable risks associated with this project. However, if you feel uncomfortable answering any questions, you can withdraw from the survey at any point. It is very important for us to learn your opinions.

Your survey responses will be strictly confidential and data from this research will be reported only in the aggregate. Your information will be coded and will remain confidential. If you have questions at any time about the survey or the procedures, you may contact [Name of Survey Researcher] at [Phone Number] or by email at the email address specified below.

Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.
 
 
 
How often do you compile TAP course credit hour costs for courses taken through your institution?
 
Once per semester
 
Once per calendar year
 
Upon request
 
Never
 
Other. Please specify.
 
 
 
 
Provide a brief process summary of how you copile the information for your institution, including from where you obtain the course credit hour cost information (i.e., Banner).
   
 
 
 
You are Institution B. Employee 1 takes classes at your institution and works at Institution A.
 
 
 
You are Institution B. Employee 1 takes classes at your institution and works at Institution A.

When do you provide TAP course credit hour costs to Institution A (employee's home institution) for courses taken through your institution?
 
On schedule without request from Institution A (employee's home institution), i.e., end of semester
 
Upon request from Institution A (employee's home institution)
 
Never
 
 
 
To whom do you provide TAP couse credit hour costs to at Institution A (employee's home institution) for courses taken through your institution?
 
TAP Coordinator
 
Business Office
 
Other. Please specify.
 
 
 
 
Provide a brief process summary of how you compile and disseminate the information to other USG institutions, including from where you obtain the course credit hour cost information (i.e., Banner):
   
 
 
 
The current Board of Regents TAP Policy states, "An employee must generally pay taxes on employer-provided educational assistance benefits in excess of $5,250. This amount will be included in your wages (Box 1 of your Form W-2)."

As the home institution, provide a brief summary of how this information is processed and to whom this information is distributed at your institution in order to comply with BoR policy.
 
 
 
Please list any challenges you may face with compiling and comparing data provided from multiple institutions.
   
 
 
 
What other general feedback would you like to share regarding current TAP policies and procedures?