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  5. Voluntary Arts Board self assessment and skills au
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Voluntary Arts Board self assessment and skills audit

INTRODUCTION

The first part of this survey is a questionnaire designed to help the Board assess how well it functions and identify areas where the Board might improve. Please read each responsibility carefully and give each a rating. Answer based solely on your own understanding or experience at this point in time.

The second part of this survey is a skills audit. Please indicate what skills, knowledge or experience you possess and can bring to the Voluntary Arts Board and whether you feel the Board need more or less expertise than it currently has in relation to each of the listed skills.
 
 
 
Your name
   
 
 
 
Email Address
   
 
 
BOARD SELF ASSESSMENT:
How satisfied are you that:
Concerned Could do better Satisfied Very Satisfied
MISSION AND DIRECTION
1 All Board members are familiar with the mission statement?
2 The Board is knowledgeable about the organisation’s activities and services?
3 The Board has discussed and understands the external environment in which it operates?
4 The mission and activities of the organisation are appropriate for the organisation’s role in the next five years?
5 The Board has discussed and agreed a strategic plan and is monitoring its implementation?
6 The Board takes time to assist the executive in planning for the future?
7 The Board focuses its attention on long-term significant policy issues rather than short-term administrative matters?
8 The Board has approved an effective marketing and public relations strategy for the next five years?
9 Board members talk about the organisation to key people and provide strong advocacy?
Concerned Could do better Satisfied Very Satisfied
10 The Board understands the fundraising strategy for the organisation?
11 The Board has adopted and regularly reviews its equal opportunities policies?
12 The Board has adopted policies which ensure it is effective and compliant (eg conflict of interest policies, risk management policies etc)?
13 Board members regularly attend events presented by the organisation?
FINANCES
14 The Board thoroughly discusses the annual budget and its implications before approving it?
15 The Board receives financial reports at every Board meeting that are understandable, accurate and timely?
16 The organisation has developed a sound financial strategy and good financial controls?
17 There is careful monitoring of income, expenditure and cash flow by a finance committee?
ROLES
Concerned Could do better Satisfied Very Satisfied
18 The Board has a sufficient range of expertise to make it an effective governing body?
19 The Board has carried out a skills audit in the last five years?
20 All Board members have received an induction to the organisation?
21 The respective roles of the Board and staff are clearly defined and understood?
22 A written job description clearly spells out the responsibilities of the Chief Executive and other senior staff involved with the Board?
23 The Board supports the Chief Executive in his/her role?
24 A climate of trust exists between Board and Chief Executive?
25 The Board assesses the performance of the Chief Executive in a systematic way?
26 The Board holds effective meetings?
27 The Board’s size and structure is adequate?
Concerned Could do better Satisfied Very Satisfied
28 There is an good level of attendance at board meetings (50%+)?
29 The agenda is well prepared?
30 The Board is clear on the decisions it has to take?
31 The Chair manages the meetings effectively?
32 The meetings run to time?
33 There is a good balance between routine monitoring and more strategic issues?
34 The atmosphere is constructive?
35 Everyone contributes to discussion?
36 The Board adds value to the organisation?
37 The Board is effective in consulting staff and the voluntary arts sector and incorporating feedback into the development of strategy and services?
 
 
 
BOARD SKILLS AUDIT

This audit has been adapted from the audit developed by Sound Sense which was devised following models from National Council for Voluntary Organisations, Help the Hospices, and Advantage West Midlands

Getting the right mix of skills, experiences and qualities is a key ingredient in building an effective board of trustees. A skills audit is a tool to help board identify why skills, knowledge or experience they contribute and need.

Please fill in the chart below, using the following key:

You: what skills, knowledge or experience do you possess and can bring to the Voluntary Arts Board? For each suggested skill, score from 1 for little or no expertise to 5 for fully skilled/experienced

Does the Board need more or less expertise than it currently has?: What level of expertise do you think the Voluntary Arts Board (not the staff) needs in relation to each of the following skills? Enter 'More' for more expertise than the Board currently has, 'Same' for about the same level of expertise as it currently has, 'Less' for less expertise than it currently has.
 
 
What areas of voluntary arts practice do you have knowledge and understanding of?
You (1 - 5, where 5 is high and 1 is low) Does the Board need more or less expertise than it currently has? (Enter 'More', 'Same' or 'Less')
Music
Drama
Dance
Festivals
Visual arts
Crafts
Literature
Photography
Video/film
Digital arts
Other (please specify)
 
 
What knowledge and understanding do you have of the following particular areas of focus?
You (1 - 5, where 5 is high and 1 is low) Does the Board need more or less expertise than it currently has? (Enter 'More', 'Same' or 'Less')
Voluntary arts umbrella bodies
Local authority structures
National government and/or devolved administrations
Regulation and compliance
HE/FE, adult education
Health and wellbeing
Digital communication/production
Volunteering
Voluntary and community sector
Civic engagement/civil society
You (1 - 5, where 5 is high and 1 is low) Does the Board need more or less expertise than it currently has? (Enter 'More', 'Same' or 'Less')
Europe/international
Cultural diversity (inc personally)
Disability (inc personally)
BAME creative cultural activity
Social inclusion, regeneration
Arts in rural areas
Arts in urban areas
Older people and the arts
Young people and the arts
Other (please specify)
 
 
Management and organisation skills
You (1 - 5, where 5 is high and 1 is low) Does the Board need more or less expertise than it currently has? (Enter 'More', 'Same' or 'Less')
Campaigning/advocacy/lobbying
Change management
Customer care
Organisational finance management
Fundraising
Strategic planning
Governance and legal
Human resources, personnel
Information technology
Management of an organisation
You (1 - 5, where 5 is high and 1 is low) Does the Board need more or less expertise than it currently has? (Enter 'More', 'Same' or 'Less')
Marketing
Media, PR, journalism
Business, entrepreneurship
Risk assessment, health and safety
Information, advice or guidance
Other (please specify)
 
 
 
What are your particular areas of interest within the Voluntary Arts Board?
   
 
 
 
Thanks for completing the survey. We will report on the results at the next Voluntary Arts Board meeting on Thursday 4 February 2016.

Best wishes

Robin.